2/8: Build Your Personal Brand: A Workshop for Coworking Space Operators.

19 Workspace Management Tools (for 2022 and Beyond)

office-management-tools

A version of this post was originally published by our friends at Greetly, the world’s most customizable visitor management software.


As a workspace manager, running several administrative and managerial tasks is daunting.

Luckily, there are office management tools to make your work easier.

Here are the 19 office management tools to embrace in 2022 and beyond:

1. Greetly

Greetly has modernized the reception desk. Their visitor management system captures visitor details such as photos, badges and legal document electronic signatures. In a post-Covid world, Greetly can be used via kiosk or contactless. Either way, the host will instantly receive notifications via messages, emails or calls once your visitor completes the sign-in process.

2. ClickUp

If you don’t fancy moving all over to get work done, ClickUp should be on your list. Super Bowl-worthy ads aside, ClickUp brings every useful project management capability on a single platform, helping you manage people, projects, and everything in real-time.

3. QuickBooks

Every business must handle accounting tasks and needs an accountant to address complex tasks such as tax filing. QuickBooks, available as an on-premise or cloud-based software product, has an automated invoicing tool to help with the heavy lifting of tracking invoices, cash flow and filing taxes.

4. Google Hangouts

Do you have a board meeting, a presentation or a project to launch while miles away? You can virtually meet prospective investors, clients, and teammates on Google Hangouts. You can also share your screen and upload the video on YouTube.

5. Bonusly

A culture of recognition will help you retain top talent amidst the great resignation. The app allows you to reward and recognize outstanding feats by employees as everyone chips in. Bonusly allows winners to redeem rewards instantly.

6. Google Workspace

You don’t have to waste time or wait longer to send and receive documents for editing and viewing. With Google Workspace (formerly Google for Work), you can store and share work progress with your team on Google workspace and work on them collaboratively in real-time. Make the necessary changes wherever you are.

7. Hootsuite

Keeping track of your social media accounts is no walk in the park. Hootsuite helps you schedule and publish posts. In short, the app can help:

  • Monitor your post’s performance.
  • Reach out to more potential customers.
  • Check out people’s opinions and thoughts about your brand.

8. Proofhub

You can conduct project management remotely with Proofhub. You can manage your tasks, reports, calendars and keep your files together. You can also access cloud-based servers such as Dropbox and Google Drive.

9. Insightly

Managing your relationship with clients and customers can be draining, especially if you interact on different platforms. Insightly helps you keep track of them easily by:

  • Detecting clients’ social media accounts.
  • Integrating third-party apps, such as Dropbox.
  • Keeping customers’ information on one platform.

👉 See more of our recommended tools


10. Zoom

Zoom’s popularity grew during the pandemic as a solution to staying connected with customers and employees while working from home. You can manage virtual events, webinars, and host video meetings in real-time through Zoom. You can also chat and record video sessions for review.

11. Scrum Boards

If you have projects lagging behind, use a scrum board (which can be IRL or software such as Trello) to hasten the progress. To achieve your goals, use a scrum board to:

  • Trace the pace of departmental projects
  • Monitor all elements of projects daily
  • Set two-week sprints for your team to achieve specific milestones

12. Slack

You’re probably using a messaging tool, such as Slack, to manage your office communication. If you aren’t, consider using one to stay in touch with your team and workspace members.

13. Due.com

At some point in your work life, you will have to retire. Without a proper retirement plan, you risk losing everything you’ve worked for over the years. Due.com allows you to calculate your annuity, keep track of your life insurance and plan for your retirement.

14. Rippling

Rippling takes a unique approach to human resources software and directory services. Their SaaS platform merges elements of payroll, benefits, and information technology. Rippling allows your firm to manage all your employee operations in one place—from onboarding to offboarding and every step of their journey in between.

15. Mural

Video conferencing tools like Zoom lack some key features that whiteboard apps like Mural offer. Mural has a user-friendly digital canvas and customized templates that you can use to ideate and brainstorm in real-time, making your meetings more interactive and productive.

16. Monday

In a hybrid and remote workspace, scrum boards may not cut it. That’s where Monday.com comes in. The platform allows you to:

  • Store and access documents.
  • Update everyone in your workforce wherever they are.
  • Organize and manage workflow.
  • Assess your team’s performance in real-time.

17. Hive

Like a beehive, an office is a busy place. Your team’s productivity may drop without proper management of tasks. Hive enables you to drag, drop and assign tasks, prioritize the most important ones and keep track of due dates. It also has client management and email integration features.

18. Lattice

Lattice lets you monitor onboarding processes during recruitment, employees’ performance and workers’ register on Lattice. An HR-based software, it allows you to support your employees’ performance through regular and one-on-one feedback. It is ideal in both remote and hybrid work environments. 

19. Sling

Track your employee’s engagement, schedule their availability, and note how they manage time using Sling. Whether your office is hybrid or remote, you can track how many hours your employees worked, how much overtime they took, and their time off. Your employees can also book their leaves on Sling.


👉 To see Greetly’s visitor management system in action, book a demo today.

3,000 space operators get weekly emails about coworking, content and community.

Thanks! Keep an eye on your inbox for updates.